Job Description

Records Specialist

Location: Phoenix, AZ 85007 (Oniste)

6 Months Contract

Job Description:

Position Overview:

We are seeking a detail-oriented Records Specialist to temporarily join our growing team. The ideal candidate will be responsible for responding to public records requests, scanning, auditing, organizing, and maintaining accurate digital and physical records, ensuring compliance with internal policies and state/federal regulations.

Key Responsibilities:

• Request Processing: Receive, review, and fulfill public record requests, subpoenas, or internal information requests via email, phone, or in-person.
• Database Management: Input, update, and maintain records in our database system with 90%+ accuracy.
• File Room Cleanup: Purge, sort, number, label and organize files/documents.
• Documentation Control: Scan, index, and organize files into an Electronic Records Management System (ERMS)
• Compliance: Ensure all records comply with legal, regulatory (e.g., Arizona Public Records Law), and security protocols.
• Information Retrieval: Process requests for records, ensuring secure dissemination of information to authorized personnel only.
• Quality Control: Audit records to correct errors, duplicate entries, and ensure completeness.
• Other assigned duties.

Required Qualifications:

• High school diploma or equivalent (Associate/Bachelor's degree preferred).
• 1-2 years of experience in data entry, or a clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel) and database software.
• Strong attention to detail and ability to maintain confidentiality.
• Strong communication skills (verbal and written)
• Strong interpersonal skills

Preferred Skills:

• Knowledge of specific records management software (e.g., SharePoint).
• 1–3 years of experience in records management
• (Associate/Bachelor's degree preferred)
• Ability to lift 25 LBS or More

Job Tags

Similar Jobs