Job Description

Executive Assistant & Office Manager

Location: Menlo Park, CA (On-site)

We’re seeking a highly capable and motivated Executive Assistant & Office Manager to support a senior investment professional and manage a small, dynamic office. This is a key position for someone who thrives in a fast-paced, professional environment and takes pride in running an organized, polished, and efficient workspace.

About the Role

This is a dual Executive Assistant / Office Manager position. You will be the sole administrative professional in the office, serving as the central point of coordination for all operations and executive support needs.

Key Responsibilities:

• Provide comprehensive executive support, including complex calendar management, heavy international travel coordination, and logistics planning.
• Serve as a resource for a team of 11 investment professionals—assisting as needed with scheduling, conferences, and administrative projects.
• Oversee the scheduling and logistics for conferences and board meetings, ensuring flawless execution and attention to detail.
• Maintain the overall professionalism and presentation of the office, including conference room readiness and general upkeep.
• Partner with colleagues on event planning, from small gatherings to 2–3 large-scale events each year.
• Liaise with global colleagues and handle occasional coordination across time zones.

Over time, this EA will become the primary gatekeeper for the executive’s calendar, with increasing responsibility for managing both business and personal scheduling needs (though this role does not include family or personal assistant work).

About You

We’re looking for a true career EA —someone who views this as a craft, not just a job.

Ideal Profile:

• Experience supporting a CEO, Managing Partner, or senior executive—preferably within private equity, venture capital, or a law firm environment.
• Demonstrated expertise in handling international travel, high-level meetings, and board coordination.
• Emotionally intelligent, proactive, and reliable, with excellent judgment and situational awareness.
• Confident interfacing with senior executives, investors, and CEOs of portfolio companies.
• A forward thinker who anticipates needs, solves problems quickly, and brings a positive, helpful attitude to work every day.
• Energetic, team-oriented, and adaptable—someone who enjoys contributing to a collegial, high-performing team culture.

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