Job Description

THE CLIENT

Our client is a San Francisco based Investment firm operating in a fast‑paced, highly collaborative, and team‑oriented environment. The culture encourages initiative, independent thinking, and a solutions‑driven mindset. This is an excellent opportunity to join a dynamic firm in a role that offers visibility, variety, and the ability to directly impact day‑to‑day operations.

THE ROLE

The firm is seeking a strong Executive Assistant & Office Coordinator to support senior leadership team while ensuring the smooth day‑to‑day operations of the San Francisco office. This is a hands‑on, team‑oriented role working alongside other top‑tier assistants to keep the office running seamlessly.

Key duties include:

• Heavy calendar management across multiple time zones
• Prioritizing and managing competing demands
• Coordinating domestic and international travel
• Handling expenses, meeting preparation, and general administrative needs
• Acting as a liaison with internal teams and external stakeholders
• Serving as a gatekeeper, problem‑solver, and trusted partner
• Overseeing office operations, supplies, visitors, and vendor coordination
• Supporting team events, meeting logistics, and general office upkeep

THE CANDIDATE

The ideal candidate is proactive, poised, and resourceful. Professionalism, discretion, and humility are essential. This firm values team players who enjoy working closely with colleagues and supporting a high‑energy, fast‑moving environment.

Qualifications:

• 5+ years of experience as an Executive Assistant or in a hybrid EA/office support role
• Experience within investment firms or similarly high‑performing, fast‑paced settings
• Comfortable supporting senior leaders and managing shifting priorities
• Tech‑savvy and proficient with Microsoft Office
• Bachelor’s degree preferred

THE COMP/BENEFITS

• Base salary: $100,000 - $120,000 (depending on experience)
• 5 Days in office
• Excellent benefits, including employer‑paid healthcare
• 401(k) match, commuter benefits, wellness/FSA offerings
• Generous PTO and discretionary bonus
• Additional perks consistent with a well‑supported office environment

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

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