Job Description

Job Title: Front Desk Receptionist / Administrative Assistant

Location: Coral Gables, FL (On-Site)

Position Overview:

We are seeking a friendly, organized, and proactive Front Desk Receptionist to join our team at our Coral Gables office. This role is ideal for someone who enjoys being the first point of contact for visitors while also supporting day-to-day administrative operations, recruiting efforts, and social media activities.

Key Responsibilities:

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner
• Answer and direct phone calls, emails, and general inquiries
• Maintain a clean, organized, and presentable front desk and office environment
• Provide general administrative support such as scheduling, data entry, filing, and office coordination
• Assist with interview coordination, including scheduling candidates and preparing materials
• Support onboarding processes for new hires (documentation, orientation setup, etc.)
• Help manage and update company social media accounts (posting content, monitoring engagement, etc.)
• Coordinate office supplies and assist with basic office management tasks

Qualifications:

• Previous experience in a receptionist, administrative, or customer-facing role preferred
• Strong communication and interpersonal skills
• Highly organized with attention to detail and the ability to multitask
• Comfortable using office software (e.g., Microsoft Office, Google Workspace)
• Familiarity with social media platforms (LinkedIn, Instagram, etc.)
• Positive attitude and professional demeanor

What We Offer:

• Collaborative and supportive team environment
• Opportunity to gain experience in HR, operations, and marketing
• Professional growth and development opportunities

If you’re a people-oriented professional who thrives in a dynamic office environment, we’d love to hear from you!

Apply today to join our team in Coral Gables!

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